College Information

Vacancy Announcement for Executive Assistant

Position Title

Executive Assistant

Reports To



  1. Purpose of the Role


To ensure a smooth running of CEO/ Operations Director’s Office                   


  1.  Key Duties


 The role of Executive Assistant comprises following duty and responsibilities:


  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
  • Prepare and disseminate correspondence, memos
  • Support and facilitate the completion of reports
  • Create and maintain filing and other office systems
  • Make travel arrangements
  • Maintain appointment schedule
  • Follow organisation’s governance calendar and organise meeting accordingly
  • Liaise with staff in other departments and with external contacts
  • Draft agenda, minutes of meeting, coordinate with the entire department and follow up on action points from the meetings
  • Make necessary arrangement for welcoming the VIP guests
  • Manage emails accounts and communicate via emails on behalf of Line manager
  • Assisting executives with project tasks
  • Maintain and manage Central Drive
  • Manage communications and coordinate various sister organisation projects on behalf of the management
  • Maintain a record of company Letterheads


Qualification & Requirement:

  • Bachelor’s degree in relevant field
  • At least 2 years secretariat management or any relevant experience
  • Great verbal and written communication skills
  • Learning attitude and leadership skills
  • Pressure handling and Interpersonal skills
  • Ability to multitask and prioritise tasks
  • Attention to detail
  • Time management skills


Note: This job description sets out the main responsibilities but is not intended to be an exhaustive list. Specific duties may change from time to time without changing the general nature of the post and the associate is expected to be flexible in the range of responsibilities s/he undertakes.


Please forward your CV/Resume with a cover letter to our email:



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